Free photography quotation template
The quotation format that wins Indian wedding and event clients: functions itemised, deliverables spelled out, payment schedule and terms printed on the document. Copy the structure below into any tool, or print this page — the full guide explains every section.
[Your Studio Name]
[Address] · [Phone] · [Email]
GSTIN: [Your GSTIN — omit if unregistered]
GSTIN: [Your GSTIN — omit if unregistered]
QUOTATION
AZQ-2026-041
Date: [date] · Valid till: [date + 21 days]
Prepared for
[Client names] — Wedding, 12–14 Dec 2026, [City]
[Phone] · [Email]
| Function & coverage | Amount |
|---|---|
Mehandi (12 Dec, evening — Client's residence) 2 photographers · 1 cinematographer | ₹35,000 |
Sangeet (13 Dec — Grand Bhagwati Lawns) 2 photographers · 2 cinematographers · LED live feed | ₹65,000 |
Wedding + Reception (14 Dec — Grand Bhagwati Lawns) 3 photographers · 2 cinematographers · drone | ₹1,10,000 |
Pre-wedding shoot (Nov, 1 day — location TBD) 1 photographer · 1 cinematographer | ₹40,000 |
Subtotal₹2,50,000
Early-booking discount−₹15,000
GST 18% (SAC 998387) — if registered+₹42,300
Total₹2,77,300
Deliverables
- 400–500 edited photographs (online gallery)
- Cinematic film 8–12 min + 60–90 sec teaser
- Premium album — 40 pages, 12×36
- 3 social reels · Teaser in 7 days · Gallery in 6 weeks · Album 4 weeks after selection
Payment schedule
- 40% advance to confirm & block dates
- 40% before the first function
- 20% on delivery of the final gallery
- UPI / bank transfer — details on invoice
Terms: Dates are blocked only on receipt of advance. Advance is non-refundable; rescheduling once is allowed subject to availability. Raw/unedited files are not included. Outstation travel & stay for the crew billed at actuals. Selected images may be used in our portfolio unless you opt out in writing. Jurisdiction: [your city].
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