Crew and freelancer management without the 11 pm phone calls
Wedding season is a scheduling war. Fifteen shoots in a month, some on the same day in different cities, a mix of in-house photographers and per-day freelancers, and one production manager holding it all together over phone calls. One double-booking and you're paying emergency freelancer rates — or losing a client.
Azentra gives agencies a crew system: every event needs roles filled, every crew member has an availability calendar, conflicts are flagged before they happen, and everyone sees their assignments in a mobile app instead of asking the office.
Assign with confidence
- Assign crew to events by role — photographer, cinematographer, drone operator, editor
- Automatic conflict flags when someone is already booked that day
- Availability holds: block crew for tentative dates before the client confirms
- Freelancers managed alongside in-house staff, with per-event engagement
- Team calendar showing every shoot and who is where
A crew app that ends the phone-tag
Crew members get the Azentra Android app: tomorrow's assignments with venue and time, accept/decline for proposed shoots, their month's calendar, field reports, and a direct message channel to the office. Field roles only ever see their own work — never your client list or your numbers.
Payouts without spreadsheet archaeology
Daily rates and completed assignments roll into monthly payout statements per crew member — including freelancers — with travel reimbursements tracked. What took an afternoon of cross-checking becomes a report you print.
Run your agency on Azentra
Leads, quotations, bookings, crew, editing and delivery — one system, priced in ₹. Start free, no card needed.
Frequently asked questions
Does it prevent double-booking crew?
Yes — when you assign someone who already has an assignment or availability hold on that date, Azentra flags the conflict immediately.
Can freelancers use the app too?
Yes. Freelancers get app access scoped to their own assignments and calendar only — they see nothing about your clients, pricing or other crew.
Is there an iPhone app?
The crew app currently ships for Android, which covers the large majority of field crew in India. The web app works on any phone browser.
How are payouts calculated?
Each crew member has a daily rate; completed assignments in a month roll up into a payout statement, with self-booked travel expenses tracked for reimbursement.