Quotations and bookings, from template to signed-off
The quotation is where a photography job is won or lost. A studio that sends a clean, itemised PDF within the hour looks like a professional operation; one that sends a WhatsApp voice note with a number looks like a gamble. And after the job is won, the booking is where money is made or leaked — missed instalments, forgotten balances, verbal changes nobody wrote down.
Azentra turns both into a system: package-based quotations that go out in minutes, and bookings that track every event, every instalment and every change until the final payment clears.
Quotations that close
- Build quotes from your package library — line items, quantities, rates in ₹
- Discounts and taxes handled properly, with a professional numbered PDF
- Revision tracking: when the client negotiates, the history stays intact
- Client approval by link — no printing, no scanning
- One click converts an approved quotation into an invoice
Bookings that don't leak money
Every booking carries its payment schedule: advance, mid instalments, final balance — each with a due date and status. Generate payment links through your own Cashfree or Razorpay account so money lands directly with you, and see at a glance which bookings still owe you what.
- Instalment schedules with due dates and paid/pending status
- Payment links via Indian gateways, verified automatically
- Multi-day, multi-event bookings with per-event details
- Booking numbers, printable invoices and a full audit trail
Connected to everything after
Because quotations and bookings live in the same system as crew, editing and delivery, a confirmed booking automatically becomes work your production team can see — no re-typing into another tool, no briefing meetings to transfer what the client was promised.
Run your agency on Azentra
Leads, quotations, bookings, crew, editing and delivery — one system, priced in ₹. Start free, no card needed.
Frequently asked questions
Can I make my own packages?
Yes — build a package library (wedding, pre-wedding, birthday, corporate) with line items and rates, then quote from it in a few clicks and adjust per client.
How do clients approve a quotation?
Each quotation gets a shareable link where the client can view the itemised quote and approve it. The approval is recorded with a timestamp.
Can I collect advances online?
Yes. Connect your own Cashfree or Razorpay account and generate payment links per instalment. Payments are verified against the gateway and marked automatically.
Does it generate invoices?
Yes — an approved quotation converts to a numbered invoice with your studio's branding, GSTIN and bank details, ready to print or send as PDF.