Photography contract template for India (free, clause by clause)

• This agreement is between ______ Studio ('the Studio') and ______ ('the Client') for photography/videography services for the events listed in Quotation No. ______ dated ______.
• Coverage, team size, hours and deliverables are exactly as itemised in the quotation — the quotation is part of this agreement.
• Any addition (extra function, extra hours, drone, extra album) is chargeable and confirmed in writing (WhatsApp acceptable) before the event.

• Booking is confirmed only on receipt of ___% advance; dates remain open until then.
• Second instalment of ___% is due on or before the first event day; balance before delivery of final edited photos/films.
• All payments are non-refundable except as per the cancellation clause below. GST extra as applicable.

• Client cancellation: advance is non-refundable (it blocks peak dates). Cancellation within 30 days of the event: ___% of total is payable.
• One date change is accommodated free if informed ≥45 days before the event and the new date is available; otherwise treated as cancellation + rebooking.
• Studio cancellation (non-force-majeure): full refund of all amounts paid, plus reasonable help finding a replacement team.

• Edited photos: ______ count, delivered within ___ weeks of the last event via online gallery.
• Film(s): ______ minutes (highlight) / ______ (full), delivered within ___ weeks.
• Album: ______ spec, delivered within ___ weeks of client photo selection; selection within 21 days keeps the delivery date.
• One revision round on album design and film is included; further rounds at ₹______ per round.

• Raw/unedited files are not deliverables and remain Studio property; raws are archived for ___ months after delivery, then may be deleted.
• The Studio may use selected images/films for portfolio and social media; the Client may opt out in writing before the first event.
• The Client receives full personal-use rights to all delivered media; commercial use by third parties (venues, planners, brands) requires the Studio's consent.

• The Client arranges vendor meals and reasonable travel/stay for outstation events as itemised in the quotation.
• The Studio is not liable for missed moments caused by venue restrictions, guest interference, or schedule changes not communicated in writing.
• Force majeure (illness, accident, natural events, government restrictions): the Studio will first provide an equivalent replacement team; if impossible, amounts for unrendered services are refunded.
• Equipment failure: the Studio carries backup equipment; liability in any case is limited to amounts paid by the Client.

Paste these clauses below your itemised quotation, fill every blank, and get a signed copy (or a written 'Approved' on the quotation link) before taking the advance. In Azentra, your quotation terms are saved once and printed on every quotation automatically — and the client's approval is recorded with a timestamp.