Photography quotation software that closes the job
The quotation is the moment a photography enquiry becomes real money — and it's where studios lose the most time and the most deals. A Word template copied from the last client, a PDF that can't be revised without starting over, a price the client "thinks" they were quoted: quoting badly is expensive.
Azentra's quotation software turns that into a few clicks. Build an itemised quote from your packages, send a link the client can review and approve, revise it cleanly with a proper version trail, and convert the approved quote straight into a booking — no re-typing, no lost details. You can even import your existing PowerPoint proposal decks and keep your exact design.
From enquiry to approved quote in minutes
- Itemised packages and line items — reuse your standard offerings instead of rebuilding each quote
- Client-approval links: the client opens, reviews and approves online; you see the status
- Clean revisions: a sent quote is never silently overwritten — a revision gets its own number and keeps the history
- One-click conversion: an approved quotation becomes a booking, carrying the client, value and event schedule across
- Branded proposals: build a designed, page-based proposal, or import your own .pptx deck and keep its exact look
Quotes that don't leak details
The hidden cost of ad-hoc quoting is the detail that goes missing between "yes" and the shoot — the extra event the client added, the deliverable they were promised, the date everyone assumed. Because an Azentra quotation is a structured record, everything on it flows forward: event schedules print on the quote and carry into the booking's events, totals become the booking value, and the whole thing is auditable.
Invoices and payments, connected
A quote is only half the money story. Azentra links the approved quotation to bookings, advances and instalments, and to bills and a client ledger once the job completes — so the number you quoted, the amount you collected, and the balance outstanding are the same connected record, not three separate guesses. Indian studios can raise GST invoices directly; international studios quote and bill in their own currency estimate.
Run your agency on Azentra
Leads, quotations, bookings, crew, editing and delivery — one system, priced in ₹. Start free, no card needed.
Frequently asked questions
What is photography quotation software?
It's a tool for building, sending and tracking photography quotes — itemised packages, revisions and client approval — and turning an approved quote into a booking, instead of emailing a static Word or PDF file.
Can clients approve a quotation online?
Yes. Azentra sends a client-approval link; the client reviews and approves, and you see the status. Approved quotes convert to a booking in one click.
Can I revise a quote without losing the original?
Yes. A sent or approved quote is never overwritten — saving changes creates a new revision with its own number and keeps the full history, so there's no confusion about which version the client saw.
Can I use my own proposal design?
Yes. Alongside built-in quote templates, you can import your existing PowerPoint (.pptx) proposal decks, edit the text and images, and export them back — keeping your exact design.
Does it handle GST invoices?
Indian studios can raise GST invoices from an approved quotation. Studios elsewhere quote and bill in their local-currency estimate.